Suggested Meeting Agenda

Last Revised: November 21, 2002

This model agenda is a tool to help ensure club meetings are well organized and run on time. Members are encouraged to review it, especially prior to serving as Toastmaster or General Evaluator. Also, take time to review job duties well in advance of the meeting.

Important Note for the Toastmaster: The agenda assumes that formal speeches total 24-28 minutes. If the total is less than 24 or greater than 28 minutes, you may adjust Table Topics appropriately. You may also eliminate either the Jester or Educational Happening positions to adjust the meeting time. Unless a Speaker has made special arrangements with the vice president education and/or Toastmaster well in advance, his/her time limit must not exceed nine minutes. If a speaker wants to speak longer than nine minutes and you cannot comfortably accommodate him/her, it is your responsibility to ask him/her to shorten the speech. Avoid deleting the Educational Happening to accommodate such a speaker.

Sergeant-at-Arms introduces the Waker-Upper, who quickly wakes members and leads the Pledge of Allegiance (two minutes maximum, including pledge).

Note: Waker-Upper is encouraged to be brief, or he/she will eat into time reserved for Table Topics.


Sergeant-at-Arms introduces the President.

President calls meeting to order and asks for guest introductions and announcements.

President introduces the Toastmaster of the day.


Toastmaster introduces the theme of the meeting (two minutes maximum).

Note: Toastmaster is encouraged to avoid making a speech about the meeting theme, or he/she will eat into time reserved for Table Topics.


Toastmaster introduces the Grammarian, Timer, Ah-Counter, and Videographer, who briefly explain their duties.

Note: Functionaries are encouraged to explain their duties concisely, or they will eat into time reserved for Table Topics.


Toastmaster introduces the Educational Happening. The Happening takes ninety seconds maximum.

Note: The member who conducts the Happening is encouraged to be brief, or he/she will eat into time reserved for Table Topics.


Toastmaster introduces Table Topics Master.

Table Topics Master conducts Table Topics and, at the conclusion, calls for reports from the Timer and Grammarian.

Table Topics Master announces by name who qualifies for Best Table Topics and asks members to vote for this award.

Table Topics Master returns control to the Toastmaster.


Toastmaster introduces each formal Speaker, including their manual and assignment names, objectives, and speech title.

After each speech, the Toastmaster calls for one minute of silence and encourages members to write comments.

After the final minute of silence, the Toastmaster calls for a Timer’s report and asks members to vote for Best Speaker.

Toastmaster introduces the General Evaluator.


General Evaluator introduces each individual Evaluator, who evaluates the appropriate speech.

Note: Evaluators are encouraged to choose their words carefully. For example, an Evaluator might say, “I will evaluate Joe Smith’s speech.” He/she is encouraged to avoid saying, “I will evaluate Joe Smith.”

General Evaluator evaluates the meeting in general, calls for a Timer’s report, asks members to vote for Best Evaluator, and returns control to the Toastmaster.


Toastmaster asks for Grammarian’s and Ah-Counter’s reports and awards Best Functionary at his/her discretion.

He/she asks for nominations for the Spark Plug, conducts a vote by “drum roll”, and presents the award to the winner. If the vote is close, the Toastmaster determines the winner at his/her discretion.

Toastmaster presents awards for Best Table Topics, Best Evaluator, and Best Speaker. In the event of a tie he/she breaks the tie.

Toastmaster makes brief closing remarks and returns control to the President.

8:25 President asks for guest comments, announcements, and Closing Thought.

8:30 President adjourns meeting.